How it works
A Structured, Evidence-Led Diesel Refund Process
Each step is designed to produce something defensible: a documented position that can be traced back to source records.
Step 1
Free assessment
We start by understanding the business: sites, activities, equipment, diesel volumes, registration position and how claims (if any) are currently prepared.
- Scoping call
- Information request list
- Indicative view of the opportunity
Step 2
Diesel data review
We review supplier invoices, delivery notes, bulk storage records, dispensing records, equipment lists and contractor arrangements to see what the records can actually support.
- Purchase and delivery review
- Storage and dispensing review
- Evidence gap list
Step 3
Eligibility analysis
Each litre is classified into one of four positions: eligible, eligible subject to further evidence, non-eligible, or unreconciled. Unreconciled volume is never presented as eligible.
- Activity mapping
- Classification of litres
- Documented assumptions
Step 4
Claim preparation
We reconcile qualifying diesel for the claim period and prepare working papers that trace claimed litres back through dispensing and activity to the original invoices.
- Period reconciliation
- Supporting schedules
- Working paper pack
Step 5
Ongoing compliance
We help maintain the data, logbooks and controls needed so future periods can be prepared consistently and verification requests can be answered.
- Monthly reconciliation routine
- Logbook and record standards
- Verification readiness
The audit trail we build
From supplier invoice to claimed litre, every link should be documented.
- 1Supplier Invoice
- 2Fuel Delivery
- 3Storage Tank
- 4Fuel Dispensing
- 5Equipment / Vehicle
- 6Operational Activity
- 7Eligible / Non-Eligible
- 8Refund Claim
Information provided on this website is general information only and does not constitute tax, legal or financial advice. Diesel refund eligibility is subject to applicable legislation, SARS requirements, qualifying activities and supporting documentation. Refund rates may change from time to time. No refund is guaranteed.
Start with a free diesel refund assessment
We review your diesel consumption, current claim position and records, then set out the indicative opportunity and what would be required to support it.