Diesel Logbooks & Recordkeeping
We help implement practical diesel records that operators will actually maintain and that a verification can follow from purchase through to activity.
Learn moreService
Monthly Diesel Refund Management
Recurring support that keeps diesel data reconciled, qualifying litres calculated consistently and supporting evidence maintained every period.
Diesel refund compliance fails most often between periods, not at the claim itself. A monthly rhythm keeps reconciliation, classification and evidence aligned.
We work alongside your finance team, fuel controllers and, where applicable, your tax practitioner.
What this service includes
- Monthly fuel reconciliation
- Diesel purchase schedules
- Storage reconciliation
- Equipment allocation
- Qualifying litre calculation
- Eligibility review
- Claim working papers
- Supporting schedules
- Client review
- Compliance checks
- Tax practitioner support where applicable
How the engagement runs
Step 1
Data collection
Invoices, deliveries, tank readings and dispensing data each period.
Step 2
Reconciliation
Purchases to storage to dispensing to equipment.
Step 3
Classification
Eligible, evidence required, non-eligible and unreconciled.
Step 4
Working papers
Reconciled schedules and a period summary for review.
Step 5
Review
Sign-off with your finance team before submission by the responsible party.
Frequently asked questions
Related services
Contractor Diesel Review
Contractor diesel is one of the most common areas where claims are challenged. We review the arrangements, the paperwork and the fuel flow to establish what can be supported.
Learn moreSARS Verification & Audit Support
When a diesel refund claim is selected for verification, the response is only as strong as the underlying records. We assemble and reconcile the evidence pack.
Learn moreInformation provided on this website is general information only and does not constitute tax, legal or financial advice. Diesel refund eligibility is subject to applicable legislation, SARS requirements, qualifying activities and supporting documentation. Refund rates may change from time to time. No refund is guaranteed.
Start with a free diesel refund assessment
We review your diesel consumption, current claim position and records, then set out the indicative opportunity and what would be required to support it.