Last updated 4 September 2026
What a logbook should capture
Each fuel movement should be traceable to a date, a source, a destination and an activity.
- Date and time of issue
- Storage point or bowser
- Quantity issued
- Equipment or vehicle identifier
- Operator
- Activity performed
- Meter or hour reading where available
Reconciliation is the test
Opening stock plus deliveries less issues should equal closing stock within an explainable tolerance. Unexplained differences should be reported, not absorbed.
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